We are seeking a highly organized and proactive Executive Assistant to support the Managing Director Central Europe, based in Milan. This role is ideal for a professional who thrives in a fast-paced international environment and enjoys working closely with senior leadership, acting as a key point of coordination across multiple business functions.

As Executive Assistant, you will play a pivotal role in ensuring the effective management of executive priorities, facilitating communication across the organization, and supporting the successful execution of strategic initiatives. You will serve as a trusted partner to the Managing Director, helping drive operational efficiency and organizational alignment across the region.

Your role will encompass:

• Managing and optimizing the Managing Director's calendar, ensuring alignment with business priorities and strategic commitments.
• Coordinating executive meetings, leadership reviews, regional engagements, and board-related activities.
• Preparing agendas, meeting minutes, action trackers, and ensuring follow-up on key decisions and commitments.
• Acting as a central point of contact between the Managing Director and internal stakeholders across functions such as EPC, Development, Finance, HR, HSE, Quality, and others.
• Supporting communication and coordination with external stakeholders, business partners, and senior counterparts.
• Monitoring the progress of strategic initiatives, deliverables, and deadlines, ensuring timely execution and escalating risks when necessary.
• Consolidating information and inputs from multiple teams to support executive decision-making and reporting activities.
• Preparing high-quality presentations, executive summaries, business updates, and briefing materials.
• Organizing executive travel arrangements, accommodations, and logistics for business trips and corporate events.
• Supporting the planning and execution of leadership meetings, workshops, and external engagements.
• Managing sensitive information and confidential documentation with the highest level of discretion and professionalism.
• Ensuring compliance with internal policies, procedures, and corporate governance standards.

What you bring to the role:

• Bachelor's degree in Business Administration, Communications, or a related field.
• 3-6 years of experience in Executive Assistant, Executive Support, Office Management, or similar positions within international organizations.
• Excellent organizational and multitasking skills, with the ability to manage competing priorities effectively.
• Strong stakeholder management and interpersonal communication skills.
• Proven ability to work independently while maintaining a high level of accuracy and attention to detail.
• Excellent written and verbal communication skills in both Italian and English.
• Advanced proficiency in Microsoft Office applications, particularly PowerPoint, Excel, and Outlook.
• High levels of professionalism, discretion, and confidentiality when handling sensitive information.

Nice to have:

• Experience supporting C-level executives or senior leadership teams.
• Previous experience within multinational or matrix organizations.
• Exposure to the energy, infrastructure, construction, or EPC sectors.
• Experience coordinating cross-functional stakeholders in complex and fast-changing business environments.
• Familiarity with SharePoint, collaborative tools, and modern digital workplace solutions.

Your benefits:

• Attractive remuneration package
• Friendly and professional working environment
• Continuous training
• Cooperation, creativity and innovation: we adopt a flexible cooperation model to achieve fast results and increase productivity