We are currently looking for an O&M Administrator to join our M Renewables team in Italy, part of our subsidiary METKA EGN, based in Milan. 

The O&M Administrator will support the O&M Manager and the O&M team in the administrative and document management activities related to O&M projects, working closely with internal departments to ensure an efficient flow of information and the timely completion of administrative processes. 

Key Responsibilities 

• Support the O&M team with the day-to-day administrative activities related to O&M projects. 

• Manage and maintain project documentation, ensuring that all records are accurately organized and stored within SharePoint and other company systems. 

• Monitor, organize and archive administrative documentation, including invoices, purchase orders, accounting documents and other project-related records. 

• Support the Project Manager in collecting and verifying the documentation required for the approval and payment processes of suppliers and subcontractors. 

• Prepare and submit administrative documentation, including formal communications, certified emails (PEC), and documentation required by external authorities and project stakeholders. 

• Monitor and maintain all documentation related to payment processes, ensuring that invoices and supporting documents are complete and properly filed. 

• Support the logistical organization of field technicians, including travel arrangements and other operational requirements. 

• Support the logistical organization of spare parts on site and maintain the records updated. 

• Organize/arrange local subcontractors/providers, request of quotations and offer according to the needs of the site/team. 

• Liaise with the Finance and Procurement departments to ensure the smooth execution of administrative and financial processes related to O&M projects. 

Requirements 

• 2–3 years of experience in an administrative support, project administration, technical secretarial or logistic role, preferably within a structured organization or an O&M environment. 

• Good knowledge of Microsoft Office, particularly Excel. SAP and administrative tools. 

• Ability to manage administrative documentation while ensuring accuracy, organization and compliance with deadlines. 

• Strong attention to detail and excellent organizational skills. 

• Ability to manage multiple tasks simultaneously and prioritize activities effectively. 

• Good interpersonal and communication skills, with the ability to work in a multicultural team environment. 

• Good command of both Italian and English.