At METLEN Energy & Metals, we are catalysts for a sustainable future, positioned at the forefront of the energy transition while being a reference point for competitive green metallurgy at both the European and global levels. We are a global industrial and energy company operating across two highly interconnected and complementary sectors: Energy and Metals. With a consolidated turnover of €5,683 million and an EBITDA of €1,080 million, along with a workforce of over 7,627 dedicated individuals, we drive success through cutting-edge technology and diverse talent.
We are committed to embracing new state-of-the-art technologies and advancements, propelling us towards a cleaner, brighter tomorrow. Our positive footprint extends across five continents, creating a lasting impact. At METLEN, we foster a culture of resilience, challenge, respect, excellence, and change, empowering our diverse workforce to achieve remarkable outcomes.
The Executive Assistant provides high-level administrative and operational support to senior leadership, managing calendars, meetings, travel, communications, records, and executive priorities.
The ideal candidate is proactive, highly organized, detail-oriented, and able to manage competing priorities with professionalism and discretion.
The role is by a fixed term contract of 15 months duration.
Key Responsibilities
- Manage complex executive calendars, meetings, appointments, and competing priorities.
- Coordinate domestic and international travel, itineraries, accommodations, transportation, and expense reporting.
- Prepare agendas, reports, presentations, briefing materials, correspondence, and meeting documentation.
- Record minutes, track action items, and support timely follow-up.
- Screen and prioritize communications, responding or escalating as appropriate.
- Maintain confidential records, correspondence, filing systems, and retention requirements.
- Organize meetings, leadership sessions, workshops, events, and related logistics, including rooms, technology, catering, and communications.
- Serve as a professional point of contact for employees, clients, vendors, consultants, and business partners.
- Coordinate approvals, signatures, contracts, and corporate governance documents.
- Process expenses and corporate credit card transactions; support budgets, invoices, requisitions, and financial records.
- Support employee engagement, company communications, sponsorships, and community activities.
What you bring to the role
- At least five years of experience supporting senior executives or leadership teams.
- Demonstrated experience managing complex calendars, travel, and executive communications.
- Experience in a multinational or fast-paced corporate environment is an asset.
- Diploma or bachelor’s degree in business administration, office administration, human resources, communications, or a related field
- Exceptional organization, time management, attention to detail, and accuracy.
- Strong written, verbal, interpersonal, problem-solving, and decision-making skills.
- Sound judgment and discretion when handling confidential information.
- Ability to work independently and manage multiple priorities.
- Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Key Competencies
- Integrity and confidentiality; planning and organization; communication and relationship management; initiative; customer focus; adaptability; attention to detail; and accountability.
Working Conditions
- Office or hybrid environment, with occasional flexibility outside standard business hours to support executive schedules.